Privacy Policy

Last updated: September 2026

The New Zealand Radio Car Association (“NZRCA”, “we”, “us” or “our”) is committed to protecting your privacy. This policy explains what personal information we collect, how we use it, who we share it with, and the choices you have. It applies to this website and the related member and club portals.

We handle personal information in accordance with the New Zealand Privacy Act 2020 and the Information Privacy Principles.

Information we collect

We collect personal information that you provide to us directly, including when you:

Register for a licence— your name, email address, mobile number, club affiliation, and whether you are a junior driver.
Enter an event— your name, email address, the classes you enter, and (where applicable) race number and transponder details.
Hold or manage a club membership— membership and licence records associated with your club.
Contact us— the name, email address and message you submit through our contact form.
Participate in ballots— your voting eligibility and the votes or remits you submit.

We also collect limited technical information automatically (such as your browser type and general usage data) to operate and secure the website.

How we use your information

To issue and manage NZRCA and NZRCS licences and memberships.
To process event entries and communicate event information.
To take payment for licences and send confirmation and verification emails.
To administer ballots and voting.
To respond to your enquiries.
To operate, maintain, secure and improve our services.

Payments

Licence payments are processed by our third-party payment provider, Windcave. Your card details are entered directly with the payment provider and are not stored by NZRCA. We retain a payment reference and status for each transaction.

Sharing your information

We do not sell your personal information. We share it only where necessary to run our services, including with:

Affiliated clubs, where you are a member or have entered one of their events.
Service providers who help us operate, including our payment provider (Windcave), email delivery provider (SendGrid), media hosting (Cloudinary), and spam protection (Google reCAPTCHA).
Authorities or other parties where required by law.

Some of these providers may store data outside New Zealand. Where that happens, we take reasonable steps to ensure your information remains protected.

Information published on the site

Some information is published as part of running the association — for example, confirmed event entry lists (driver names and classes) and current licence registers. We only publish information that is necessary for these purposes.

Cookies

We use essential cookies required for the site and member portals to function, such as keeping you signed in. We also use Google reCAPTCHA on our contact form, which is subject to Google's own privacy policy.

Data retention

We keep personal information for as long as needed to provide our services and to meet our legal and administrative obligations, after which it is deleted or anonymised.

Security

We take reasonable steps to protect your information from loss, misuse and unauthorised access. No method of transmission or storage is completely secure, but we work to protect your data and respond to any issues promptly.

Your rights

You have the right to request access to the personal information we hold about you and to ask us to correct it if it is inaccurate. To make a request, or if you have any questions about this policy, contact us at admin@nzrca.co.nz.

Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date.

Contact us

If you have any questions or concerns about your privacy, please email admin@nzrca.co.nz or use our contact form.

Last updated: September 2026

We handle personal information in accordance with the New Zealand Privacy Act 2020 and the Information Privacy Principles.

Information we collect

We collect personal information that you provide to us directly, including when you:

Register for a licence— your name, email address, mobile number, club affiliation, and whether you are a junior driver.

Enter an event— your name, email address, the classes you enter, and (where applicable) race number and transponder details.

Hold or manage a club membership— membership and licence records associated with your club.

Contact us— the name, email address and message you submit through our contact form.

Participate in ballots— your voting eligibility and the votes or remits you submit.

We also collect limited technical information automatically (such as your browser type and general usage data) to operate and secure the website.

How we use your information

To issue and manage NZRCA and NZRCS licences and memberships.

To process event entries and communicate event information.

To take payment for licences and send confirmation and verification emails.

To administer ballots and voting.

To respond to your enquiries.

To operate, maintain, secure and improve our services.

Sharing your information

We do not sell your personal information. We share it only where necessary to run our services, including with:

Affiliated clubs, where you are a member or have entered one of their events.

Service providers who help us operate, including our payment provider (Windcave), email delivery provider (SendGrid), media hosting (Cloudinary), and spam protection (Google reCAPTCHA).

Authorities or other parties where required by law.

Some of these providers may store data outside New Zealand. Where that happens, we take reasonable steps to ensure your information remains protected.